Vacancies @ Ashton, keep a look out here for upcoming job opportunities with Ashton.

Finance Business Partner - Closing date for applications: 12 noon on Friday 29th January 2021

Job Background

This is a new role, established to enhance the delivery of an efficient and effective finance function. The Finance Business Partner will support the service delivery departments within the organisation, assisting them in developing their financial plans, monitoring their financial performance and ensuring the highest levels of reporting to funders. The Finance Business Partner will support the Finance Manager in ensuring finance policies and procedures are fit for purpose and will monitor compliance throughout the organisation.

Main Duties and Responsibilities:

 Business Partner Role

 Act as a Business Partner for the service delivery departments within the organisation, which may include:

  •  Training & Employment Services;
  • Health & Wellbeing Services;
  • Childcare & Family Support Services;
  • Youth & Arts;
  • Community Development; and
  • Special Projects

The post holder will support departmental staff in:

  • The development of their financial plans, ensuring that they are robust, whilst providing a challenge function;
  • Supporting budget holders to effectively carry out their financial duties by monitoring financial performance, analysing key variances, developing proposals for corrective action and preparing forecasts both to and beyond the year end;
  • Ensuring all returns / funding claims are submitted accurately and on time;
  • Providing support in costing of new or existing services in response to grant applications or tender responses;
  • Financial risk management

Financial Planning

  • Work closely with the Finance Manager to prepare the organisational annual financial plan (Income and Expenditure, Balance Sheet and Cash Flow Forecasts) as well as developing a rolling financial plan.
  • Assist the Finance Manager in the development and management of the annual budgetary timetable, processes, templates, guidelines for budget holders, monitoring of returns, while continuously improving the budget setting process and accuracy of budget profiling.

Financial Management and Budgetary Control

  • Prepare bespoke financial reports to meet the needs of internal and external stakeholders
  • Ensure the distribution of timely and accurate budget holder reports
  • Provide financial advice to budget holders as necessary
  • Oversee the entry of cost centre level budgets to the accounting system

Costing 

  • Assist in the calculation of organisational charges, including identifying appropriate cost drivers for the allocation of central function costs
  • Promote the principle of full-cost recovery
  • If necessary, assist in the development and implementation of cost reduction plans

Quality Improvement

  • Support administrative staff with the financial elements of their roles, ensuring a consistent performance standard throughout the organisation
  • Assist the Finance Manager in implementing recommendations in policies and procedures made by the organisation’s external auditors

Leadership and management

  • To provide leadership, guidance and direction to line managed staff, ensuring they are working efficiently and effectively
  • To conduct staff appraisals, evaluate training needs and where necessary to challenge underperformance and support improvement through the application of organisational procedures

Finance Department

  • Assist in departmental tasks e.g. selection and implementation of accounting software
  • Support colleagues in the finance department, taking a team approach

 Status of the Job Description

This job description is not incorporated into the employee’s employment contract. It is intended as a guide and should not be viewed as an inflexible specification. It may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to objectives agreed with the line manager.

It is anticipated that the post-holder will commence at the 1st point of the scale.

For further information and a Candidate Information Booklet, click here.

 

Belfast Works: Economic Inactivity (EI) Co-ordinator - Closing date for applications: 12 noon on Wednesday 3rd February 2021

JOB BACKGROUND

 This post is part of the Belfast Works Project, a Belfast wide employment project implemented by a consortium of partner organisations and led by Ashton Community Trust. The Belfast Works Partnership organisations are:

  • GEMS NI
  • Upper Springfield Development Trust (USDT)
  • Impact Training (JACGS)
  • East Belfast Mission (EBM)
  • Ashton Community Trust (ACT)

The EI Mentor Co-ordinator will be responsible for the efficient and effective development and implementation of all Belfast Works Citywide parallel support provision including supervising staff (ACT only). They will ensure that all parallel support provision is delivered in line with the consortium and funders strict guidelines and requirements.  They will establish and maintain excellent working relationships with the team and management to ensure the effective delivery of the project.  The EI Mentor Co-ordinator will lead and support a team of Economic Inactivity Mentors in developing innovative strategies for those who are experiencing worklessness and significant barriers to employment due to health and wellbeing issues.  The Co-ordinator will also help develop and implement this service and work alongside staff and partners to ensure a consistency of delivery right across the Belfast Works Project.

KEY TASKS & RESPONSIBILITIES

  • To co-ordinate the Belfast Works team of Economic Inactivity Mentors to ensure the smooth delivery of quality services and performance so that all targets are met.
  • To work with Economic Inactivity Mentors and Partners to develop a range of strategies for those clients who would benefit from the work undertaken by the Parallel Support Team.
  • To ensure accurate recording of all information related to the Project. Produce monthly progress reports against targets identifying areas of good practice, etc.
  • To ensure all guidelines and processes set out by ESF and the Belfast Works Project are being implemented.
  • To participate in the recruitment of Belfast Works related project staff, if and when required.
  • Establish and maintain effective methods of communication and reporting to the Belfast Works Partnership.
  • To work closely with the Belfast Works Quality Assurance team to ensure the Parallel Support Team are prepared for ETI inspection or other audits.
  • To perform such other relevant tasks deemed necessary by the management team of the Training & Employment Services to ensure the effective and efficient implementation of the Belfast Works action plan.
  • Co-ordination of staff (ACT only) including supervision and appraisal, performance management, monitoring leave and sickness, etc.
  • To provide 1-2-1 support for staff especially those dealing with difficult clients who may have difficulty behaviours and/or present with issues such as mental health difficulties which have an impact on the staff member.
  • Develop and maintain positive working relationships with a range of groups including statutory, voluntary sector organisations and internal Belfast Works Project teams.
  • Ensure that a high quality service is being delivered by all Economic Inactivity Mentors.
  • Ensure that detailed case records for all work with clients according to organisational standards are kept including the use of project documentation.
  • To work with the Belfast Works Programme Management to explore best practice elsewhere and ensure that it influences the development of the Parallel Support Service.
  • Ensure that quality systems are implemented and that information is provided to the Belfast Works Quality assurance team and that their recommendations are implemented.
  • Work within policies and procedures, the law, best practice, and work within policies and procedures, the law, best practice, and Regulatory Frameworks relevant to the role.
  • Ensure that all staff are up-to-date with relevant safeguarding practices and procedures (including delivering training where necessary).
  • Ensure that all staff understand and follow the safeguarding protocol in place for the Belfast Works Project.

OTHER RESPONSIBILITIES

  • Undertake any other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Ashton Community Trust, as may reasonably be requested by the Director
  • Work flexibly on evenings, weekends and during school holidays to ensure full delivery of the programme.
  • Undertake training in order to develop work related skills and knowledge.
  • Work with due regard for Ashton Community Trust’s core values and objectives
  • Ensure the effective implementation of and adherence to, the Trust’s policies and procedures
  • Participate in Ashton Community Trust’s Performance Management and Appraisal process, and agree short, medium and long term goals with line manager, and direct line staff.
  • Identify learning and development needs with your line manager and evaluate T&D to demonstrate needs have been met.
  • Share best practice and achievements, and contribute to opportunities to present outcomes and case studies.

Status of the Job Description

This job description is not incorporated into the employee’s employment contract. It is intended as a guide and should not be viewed as an inflexible specification and it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to objectives agreed with the line manager.

For further information and a Candidate Information Booklet, click here.

 

Belfast Works: Employability Mentor - Closing date for applications: 12 noon on Wednesday 3rd February 2021

JOB BACKGROUND:

This post is part of the Belfast Works Project, a Belfast wide employment project implemented by a consortium of organisations led by Ashton Community Trust.  The other Belfast Works Project Partnership organisations are:-

  • GEMS NI
  • Upper Springfield Development Trust
  • Impact Training
  • East Belfast Mission 

The post will involve working at neighbourhood level in North Belfast to support the development of an employment service infrastructure to improve the potential of long-term unemployed, economically inactive and workless people to gain employment. Undertake the necessary outreach work to identify and engage an appropriate number of potential clients to meet the agreed caseload and employment targets. Perform employability assessment of participants. Complete agreed participant personal employability action plans.  One to one participant mentoring, seeking solutions to remove participant’s barriers to employment, supporting participants with job search skills, completing job application forms, improving job interview techniques and sourcing progression routes into education/training or employment.

KEY TASKS & RESPONSIBILITIES:

  1. To provide a structured programme of advice and support in career planning for long-term unemployed, economically inactive and those individuals/groups that experience the “benefit trap” including young people who are NEET (Not in Employment Education or Training) and vulnerable to becoming long term unemployed.
  2. Register clients and complete initial assessments of barriers to employment using agreed and bespoke diagnostic tools and forms.
  3. Develop and implement individual action plans to overcome barriers to employment setting SMART goals, actions and outcomes.
  4. Work to remove barriers to employment by providing a safe, relaxed environment underpinned by a structured developmental process which responds to sensitive issues in a confidential manner.
  5. Effectively manage a caseload and provide professional mentoring referring to outside agencies/organisations, as required, as part of participant action plans.
  6. Undertake progress reviews and ensure targets are achieved that reflect positive outcomes in relation to employment and employment-related skills development.
  7. Establish and maintain outreach mentoring service provision across the target area in order to recruit new clients and/or support existing clients.
  8. Promote and arrange specific training, education, employment or work experience opportunities for your caseload will help to promote their integration back into the labour market.
  9. Develop and maintain excellent working relationships with relevant employers, statutory, community and voluntary organisations.
  10. Maintain accurate and detailed records of all engagements and work undertaken with clients ensuring accuracy and timely completion of all forms, reports etc to agreed quality standards.
  11. Review, with your line manager, outcomes against performance targets and reflect on practice ensuring that work is carried out to the highest professional standards.
  12. Fully participate in self-evaluation reviews and quality improvement planning.
  13. Participate in team meetings, supervision and other team activities.
  14. Carry out all duties in accordance with the values and policies of Ashton Community Trust (and the Belfast Works Project)
  15. Perform such other relevant tasks deemed necessary by the management team of the project to ensure the effective and efficient implementation of the project action plan.

OTHER RESPONSIBILITIES

  • Undertake any other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Ashton Community Trust (and Belfast Works Project), as may reasonably be requested by the Head of Training & Employment
  • On occasion work flexibly on evenings, weekends and during school holidays to ensure full delivery of the programme.
  • Undertake training in order to develop work related skills and knowledge.
  • Ensure the effective implementation of and adherence to Ashton Community Trust policies and procedures (including those of the Belfast Works Project).
  • Participate in Ashton Community Trust’s Performance Management and Appraisal process, and agree short, medium and long term goals with line manager, and direct line staff.
  • Identify learning and development needs with your line manager and evaluate T&D to demonstrate needs have been met.
  • Share best practice and achievements, and contribute to opportunities to present outcomes and case studies.

 Status of the Job Description

This job description is not incorporated into the employee’s employment contract. It is intended as a guide and should not be viewed as an inflexible specification and it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to objectives agreed with the line manager.

For further information and a Candidate Information Booklet, click here.

 

Belfast Works: Quality Assurance Officer (Mentoring) - Closing date for applications: 12 noon on Friday 5th February 2021

This post is part of the Belfast Works Project, a Belfast wide employment project implemented by a consortium of organisation led by Ashton.  The Belfast Works Partnership organisations are:

  • GEMS NI
  • Upper Springfield Development Trust
  • Impact Training
  • East Belfast Mission

The Quality Assurance Officer (Mentoring) will be responsible for the development of the Belfast Works quality assurance systems, employing a variety of measures to place quality at the heart of the mentoring service. This includes advising and providing tools and training to enable partner organisations to achieve quality.

The post holder will work across the locations of the Belfast Works partners reviewing and reporting on the quality of mentoring provided, identify good practice and issues to be addressed.  You will assist the Quality Assurance Coordinator to ensure the mentoring provided to participants is of a high standard and complies with the Belfast Works Quality Assurance Framework and ETI requirements.

KEY TASKS & RESPONSIBILITIES:

  1. Develop and maintain an effective quality assurance and monitoring system for Belfast Works Mentoring Service.
  2. Provide a broad range of support, including establishing clearly defined quality methods and procedures, to support mentors and support staff across the Project.
  3. Advise the Quality Assurance Coordinator of any concerns relating to quality of mentoring provided.
  4. Monitor and report to Mentor Coordinators on quality improvements in response to mentoring provision.
  5. Promote standards of quality achievement and continuous improvement in the delivery  of the mentoring service.
  6. Advise the Mentor Coordinator within each partner of quality assurance compliance actions where necessary.
  7. Support Mentors Coordinators to promote quality improvement through identification and sharing of best practice.
  8. Provide advice and guidance to mentoring staff to enable them to maintain quality processes and generate evidence of mentoring service standards.
  9. Monitor mentoring service records including client files and report on compliance to ensure corrective measures are identified where appropriate.
  10. Liaise with other quality assurance team members to ensure consistency and quality of services provided across the Belfast Works Project.

OTHER RESPONSIBILITIES

  • Undertake any other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Ashton Community Trust, as may reasonably be requested by the Director.
  • Work flexibly on evenings, weekends and during school holidays to ensure full delivery of the programme.
  • Undertake training in order to develop work related skills and knowledge.
  • Work with due regard for Ashton Community Trust’s core values and objectives
  • Ensure the effective implementation of and adherence to, the Trust’s policies and procedures
  • Participate in Ashton Community Trust’s Performance Management and Appraisal process, and agree short, medium and long term goals with line manager, and direct line staff.
  • Identify learning and development needs with your line manager and evaluate T&D to demonstrate needs have been met.
  • Share best practice and achievements, and contribute to opportunities to present outcomes and case studies.

 Status of the Job Description

This job description is not incorporated into the employee’s employment contract. It is intended as a guide and should not be viewed as an inflexible specification and it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to objectives agreed with the line manager.

For further information and a Candidate Information Booklet, click here.

 

Belfast Works: Quality Assurance Officer (Monitoring and Evaluation) - Closing date for applications: 12 noon on Friday 5th February 2021

This post is part of the Belfast Works Project, a Belfast wide employment project implemented by a consortium of organisation led by Ashton.  The Belfast Works Partnership organisations are:

  • GEMS NI
  • Upper Springfield Development Trust
  • Impact Training
  • East Belfast Mission

As part of the Quality Assurance team the post holder will work with Quality Assurance staff to design and implement a monitoring and evaluation framework for the Belfast Works Project.      You will also work closely with colleagues across the Mentoring and Training services to produce evidence of the projects’ key performance indicators and spotlight best practice in service provision.

KEY TASKS & RESPONSIBILITIES:

  1. Develop a monitoring and evaluation framework to improve the qualitative and quantitative evidence gathered across the Project.
  2. Assess existing data and baseline information produced by the Mentoring and  Training services.
  3. Review partner information systems and advise on changes as required.
  4. Collect data on a regular basis to measure achievement against performance indicators and service targets.
  5. Using monitoring and evaluation findings provide advice to the Quality Assurance Coordinator on improving service provision.
  6. Identify areas where support is required and design and deliver training for staff on monitoring and evaluation.
  7. Identify lessons learned and provide case studies to capture qualitative outputs for the project.
  8. Produce regular reports and prepare presentations based on monitoring & evaluation findings.

OTHER RESPONSIBILITIES

  • Undertake any other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Ashton Community Trust, as may reasonably be requested by the Director.
  • Work flexibly on evenings, weekends and during school holidays to ensure full delivery of the programme.
  • Undertake training in order to develop work related skills and knowledge.
  • Work with due regard for Ashton Community Trust’s core values and objectives
  • Ensure the effective implementation of and adherence to, the Trust’s policies and procedures
  • Participate in Ashton Community Trust’s Performance Management and Appraisal process, and agree short, medium and long term goals with line manager, and direct line staff.
  • Identify learning and development needs with your line manager and evaluate T&D to demonstrate needs have been met.
  • Share best practice and achievements, and contribute to opportunities to present outcomes and case studies.

 Status of the Job Description

This job description is not incorporated into the employee’s employment contract. It is intended as a guide and should not be viewed as an inflexible specification and it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to objectives agreed with the line manager.

For further information and a Candidate Information Booklet, click here.

 

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